Digital reception for offices

Professional visitor registration with an eye for safety, efficiency and appearance

Offices receive a variety of visitors every day: customers, job applicants,
suppliers and partners. With FrontAssist you streamline this entire reception process –
professional, secure and fully in line with your corporate culture.

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Easy, fast and secure registration of visitors

FrontAssist makes both pre-registration and self-registration simple and efficient – perfect for the dynamics within office environments.

Employees can pre-register their visitors via their own calendar, such as Outlook. The invitee then automatically receives an e-mail in your organization’s house style, including a QR code, PIN and any additional information, such as parking facilities or access instructions.

Upon arrival, visitors simply check in via the digital reception column or tablet. Manual registration is also possible via the touchscreen. No paperwork, no confusion – just a quick, welcoming reception.

During the registration process, visitors can agree to house rules, a non-disclosure agreement (NDA), or other business guidelines if they wish. This way you are always legally and organizationally prepared.

As soon as a visitor has arrived, the relevant employee receives immediate notification – by e-mail, text message or via telephone connection. As a result,
visitors are received smoothly, without waiting time or confusion at the front desk.

Upon departure, visitors can easily check out. This way you always keep track of who is in which location, how long someone has been there and with which team or department.

How it works

In a nutshell

Button for button

The digital reception comes in your corporate identity and includes a customizable header image, a welcome message and buttons that you can make active and inactive. Visitors can select a desired language via the selector at the bottom.

Check in

After clicking this button, a screen appears where visitors can check in using a QR code, PIN or manual registration. Visitors can accept advance (security) instructions before checking in.

Some of the possible notifications

Check out

After clicking the button, a screen appears where the visitor can check out using the same QR/pin code or by entering their name if they checked in manually. This gives you insight into who was in your building and when.

Delivery

Suppliers can easily notify an employee of their arrival by clicking the delivery button and selecting the recipient, and a notification will be sent.

Optionally, a fixed contact can be linked instead of the option to search for a contact. We also offer a food delivery button with the same features.

Call reception

Upon clicking this button, a phone call immediately starts with a preset number, or a selection menu appears with multiple calling options. Ideal for unmanned receptions: visitors can quickly get in touch with the right employee and personal contact remains guaranteed.

Overview

After entering a secret code (which you can change yourself) on the touch screen, you get an overview of visitors who have checked in today but have not yet checked out. Has a visitor not checked out? Then you can do this immediately.

Wi-Fi

After clicking the Wi-Fi button, visitors can immediately connect to the network in your building. This prevents visitors from having to search for a network or enter login codes themselves.

Information, instructions & consent

Visitors can accept important documents or guidelines during registration –
such as NDAs, house rules or visitor conditions. Everything is done digitally and can be arranged in advance or on site.

Accessible and user-friendly

The interface of the digital reception is designed for a broad business audience.
Multilingual, clear and in house style. External partners and international guests
can also log in effortlessly.

Real-time overview & reporting

Always up-to-date insight into who is in the building. Ideal in emergencies, but also for security audits or occupancy analyses. Manage visitor flows intelligently, with reports that you can easily export.

Always in your house style

The digital reception is completely designed in your branding. This way, the reception is completely consistent with the professional image of your organization.

Wondering how FrontAssist can enhance your office location?

Contact us with no obligation or schedule a demo.