Our Software
Find out how our software helps you welcome your visitors in a secure and streamlined way
FrontAssist offers a powerful, flexible and easy-to-use total solution for digital visitor reception. Whether you are a small business or a large, international company with multiple locations, our software is designed to simplify your processes and improve the experience for both visitors and employees.
What does our software do?
FrontAssist enables both pre-registrations and self-registrations for visitors.
Employees can easily invite their visitors via their own (Outlook) calendar, after which the visitor immediately receives an e-mail with a QR code, pin code and any necessary instructions (e.g. parking options), in your company’s house style.
Upon arrival, visitors can check in quickly and easily through the digital reception system. Visitors can also register manually by filling in the required fields.
In addition, visitors may be required to accept security or house rules during registration.
The employee receives immediate notification once the visitor has arrived, such as via e-mail, text message or telephone connection.
Upon departure, visitors can check out the same way, so you have a precise record of who is in your building, at what time and for how long.
GDPR compliance
No more lying around visitor lists.
Direct notifications
Employees receive instant notification when their guests check in.
Real-time overview
Accurate visitor views at any time of day.
Telephone connection
Allow visitors to call an employee at the touch of a button.
House style experience
Both the software, hardware and emails are customized to your company branding.
How it works
In a nutshell
Button for button
The digital reception comes in your corporate identity and includes a customizable header image, a welcome message and buttons that you can make active and inactive. Visitors can select a desired language via the selector at the bottom.
Want to know more?
Visitor registration information
Employees can email visitors in advance with the QR and PIN for check-in and check-out. This speeds up the check-in process and ensures visitors know in advance what to expect, including any instructions.
One email address must be linked to the digital reception system. We offer meet@digitalreception.app, but you can also use your own email address, such as reception@bedrijfsnaam.nl. When an employee creates an invitation in Outlook or Google Calendar, they add the reception email address next to the visitor(s)’ email address. This simple action ensures that the visitor automatically receives an email with registration information, and the staff member receives confirmation that the invitation was created and sent correctly.
The online portal
The online portal offers complete control over the digital reception. Here you can manage visitor registrations, set up notifications, add employees and adjust
settings.
You have access to real-time overviews of visitors,
including check-in and check-out times, and can easily export data to Excel.
The portal is intuitive and secure, and allows you to customize the reception experience, such as customizing the corporate identity and setting desired languages.
Setup and support
We ensure that the digital reception is fully functional and correctly configured at the time of installation. For this, you will receive a form where you can provide
with the necessary information.
Based on this information, we will configure the complete reception for you, but you can always configure yourself later
make adjustments through the online portal.
In addition to the information required for installation, this document also includes several tutorials, including how to integrate with Active Directory or how to set up a custom
email address for Outlook integration.
Schedule a demonstration!
Have questions or want to experience the software in real life? Easily schedule a demonstration.