Digital reception for educational institutions
Efficient visitor reception with attention to security, hospitality and a
professional appearance
Educational institutions receive a wide range of visitors every day: students,
parents, suppliers and other external parties. A digital reception helps to streamline and optimize this
reception process: professional, secure and attuned
to the educational context.
Easy, fast and secure registration of visitors
FrontAssist makes both pre-registration and self-registration of visitors easy and secure – ideal for educational institutions.
Education employees can pre-register their visitors (such as parents, students, guest speakers or suppliers) via their own calendar, for example Outlook. The
visitor then automatically receives an e-mail in the house style of the educational institution, containing a QR code, pin code and practical information, such as the route to the right building or parking options.
Upon arrival, visitors simply sign in via the digital reception on site. No hassle with paper forms: manual registration is also possible via the digital reception’s
touchscreen.
If desired, visitors can provide mandatory agreement to specific house rules, such as safety regulations, hours of operation or other guidelines for visitors in educational environments, during the registration process.
Once the visitor is checked in, the relevant employee receives immediate notification – via e-mail, text message or telephone connection. This way, everyone is quickly informed and
the reception process runs smoothly.
When leaving, visitors can check out in the same way. As a result, you always have an up-to-date record of who is in the building, how long someone has been present
and with which department or teacher. This is essential for security, privacy and for tracking occupancy.
GDPR compliance
No more lying around visitor lists.
Direct notifications
Employees receive instant notification when their guests check in.
Real-time overview
Accurate visitor views at any time of day.
Telephone connection
Allow visitors to call an employee at the touch of a button.
House style experience
Both the software, hardware and emails are customized to your company branding.
How it works
In a nutshell
Button for button
The digital reception comes in your corporate identity and includes a customizable header image, a welcome message and buttons that you can make active and inactive. Visitors can select a desired language via the selector at the bottom.
Smart navigation within the educational institution
With FrontAssist, visitors can easily find their destination, such as a
lecture hall, administration office or other specific departments. This ensures a
smooth flow of visitors and relieves staff of route questions, allowing them to
concentrate on their core tasks.
Information, instructions & consent
During registration, visitors can read and digitally agree to specific house rules, visitor conditions or
safety guidelines, such as hygiene regulations or privacy guidelines.
Accessible and user-friendly
The digital reception is designed for a broad audience – from students and parents
to vendors and guest speakers. The interface is clear, easy to use and
available in multiple languages.
Real-time overview & reporting
Always insight into who is where within the educational institution. In case of calamities or evacuations, it is quickly clear which visitors are present.
Reports for audits
or quality control are also readily available.
Suitable for:
– Elementary schools
– High schools
– Colleges
– Universities
– Research institutes
Always in your house style
The digital reception is fully customized to the look and feel of your educational institution. Visitors feel welcome and immediately recognize where they are!
Wondering how FrontAssist can support your educational institution?
Contact us with no obligation or request a demo.